Suitability report software built for financial advice firms

Planbot turns your firm’s existing document templates into intelligent workflows that can use information from supporting files to create a structured suitability report. Your team remains able to review, edit and refine the document before exporting it, so AI supports the reporting process without removing human control.

Rather than asking a firm to abandon its existing reporting approach, Planbot starts with the documents, wording and structure the firm wants to use.

Your templates can include fixed wording, variable sections, tables, calculations, formatting and other elements required within your reports. Planbot then helps populate those templates from relevant source information.

The platform accepts several types of source material, including PDFs, Word documents, Excel spreadsheets, CSV files and transcription files. Users can also direct Planbot towards particular pages, sections or data ranges when the relevant information needs to come from a specific part of a document.

Once the report has been generated, your team can review and edit the content rather than treating the AI output as a finished recommendation.

You can see the wider reporting workflow and document functionality on the Planbot page.

Yes. Planbot is specifically designed to work around a financial advice firm’s own templates rather than requiring every firm to use the same standard report. Your existing wording, sections, formatting, tone, tables and visual structure can be recreated and then managed within the Planbot environment.

This is particularly important because a suitability report is not simply a collection of technically correct paragraphs. It is also part of the client experience and should reflect the way your firm explains its recommendations.

Planbot allows super users within the firm to control structured wording, sections, tone and styling. Templates can also be refined after they have been created, giving firms greater control when internal standards or document requirements change.

Ammonite’s Quick Build functionality is intended to make creating and adapting templates easier, while firms can also use ready made templates supplied within Planbot where suitable.

The objective is therefore not to replace your established reporting identity with a software vendor’s document style. It is to bring AI into the reporting framework your business already uses.

For more detail on the thinking behind this approach, visit About Ammonite.

With Planbot, your firm retains control over the wording, sections, layout, tone and presentation of its reports. Documents remain editable, and authorised users can refine templates themselves, meaning everyday changes do not always have to depend on a software provider making amendments on your behalf.

That control extends beyond the original template.

Planbot allows firms to manage structured layouts, tables, images, options, formatted sections and calculations used within their document templates. It can also apply an agreed tone across documents, whether your firm prefers a more formal style or communication written in language that is easier for clients to follow.

Once a report has been produced, the document can continue to be interrogated and updated. Planbot includes text and voice based chatbot functionality that allows users to ask questions about the report and make broader changes while working on it.

This is useful for firms that want the efficiency of AI while still maintaining an internal review process.

The adviser, paraplanner or relevant reviewer can assess the output, make changes where required and decide when the report is ready to progress through the firm’s normal approval process.

Planbot can ingest transcription files, PDFs, Word documents, Excel spreadsheets and CSV files. Users can also tell the platform where relevant information appears within a source, including particular pages or data ranges, helping it focus on the information required for the document being prepared.

This gives firms flexibility to work with information that exists across different parts of their existing advice process.

For example, information used in a suitability report may sit across meeting documentation, structured data, calculations and other client records rather than within one perfectly organised file. Planbot is designed to work with multiple document and data formats so teams do not have to rebuild every input purely for the report writing system.

The ability to direct the software towards a specific section or page is also useful when a longer source document contains only a small amount of information relevant to the report.

After the content has been generated, the report can be exported into editable DOCX or professional PDF formats.

For firms reviewing how AI can fit into financial advice documentation more broadly, Ammonite also publishes industry commentary and product information within its Insights section.

Ammonite states that Planbot does not store the sensitive client data used to populate reports and does not use your data or your clients’ data to train AI models. Its services are hosted using secure UK based Google Cloud resources, and Ammonite is Cyber Essentials certified.

Data handling should be one of the first questions a financial advice firm asks when evaluating any AI reporting platform.

Suitability reporting can involve detailed personal and financial information, so firms need to understand what happens to information supplied to the software rather than assessing a product purely on how quickly it can write a document.

Within Planbot, Ammonite stores template information rather than the sensitive client information used when populating individual reports.

The firm should still carry out its own governance, information security, privacy and compliance assessment before introducing any new technology into its advice process. Planbot’s approach to client data gives firms a clearly defined starting point for those discussions.

Further information about Planbot’s security and data protection approach is available on the Planbot product page.

No. Suitability report software should support the people responsible for producing and reviewing client documentation rather than replace their professional judgement. Planbot creates editable documents and gives advisers, paraplanners and other users control over the final content, allowing the firm’s own review and approval procedures to remain part of the process.

The distinction matters because generating text and determining whether advice is appropriate are not the same task.

Planbot can help organise information, populate templates, create structured wording and reduce repetitive document work. The relevant professionals within the firm should still review the report, consider the advice given, check the underlying information and follow the organisation’s own governance and compliance arrangements.

This is also why Ammonite positions Planbot as technology for advisers, paraplanners, report writers, investment managers, administrators and compliance teams rather than presenting it as a replacement for them.

Maintaining human oversight can also help firms make sure communications remain appropriate for the individual client rather than simply relying on standardised language.

AI can make the production process more efficient. Responsibility for the advice and the firm’s final client communication remains with the appropriate people within the business.

Ammonite states that complex reports that previously took around six hours can be reduced to less than one hour using Planbot. The actual time required will naturally depend on the report, source information, template, review requirements and changes your team decides to make before the document is finalised.

Speed is most valuable when it removes repetitive work without creating extensive checking or reformatting afterwards.

Planbot therefore addresses more than the initial generation of text. Existing template structures can be reproduced, formatting can be applied from the outset, information can be brought in from multiple source formats, and reports remain editable once created.

This can help reduce time spent copying information between files, rebuilding standard sections or manually correcting document presentation.

Ammonite developed the platform after seeing suitability report bottlenecks and backlogs within financial advice firms. Its founders brought experience from financial advice and paraplanning into the development of Planbot, with the aim of making the process more efficient while preserving the standards and identity of the individual firm.

You can read more about that background on the About Ammonite page.

Planbot is primarily used to improve suitability report production, but its template based approach can also be applied to other internal and client facing documents. Ammonite lists client review letters, adviser meeting file notes, fact finds, welcome brochures, investment proposals and other structured forms and documents among its use cases.

This matters because suitability reporting is rarely an isolated administrative process.

Advice firms commonly create several documents around client meetings, recommendations, ongoing reviews and internal record keeping. Using one approach to templates and document generation across more of that workflow can help firms apply consistent language and presentation.

Ammonite also provides ready made financial planning templates covering areas such as annual review letters, suitability reports for several common investment wrappers, pension withdrawal letters, adviser meeting notes and other financial planning documents.

Firms are not restricted to the existing library. Planbot can also be used to create internal or external reports, forms and documents based on the organisation’s own requirements.

This makes Planbot broader than a single purpose report generator while keeping suitability reporting at the centre of its financial advice use case.

Planbot is designed for financial advice and wealth management firms where suitability reports and related client documentation involve advisers, paraplanners, report writers, investment managers, administrators or compliance teams. It is particularly relevant where report production creates capacity pressure or where the firm wants more control over templates and document consistency.

The product has been shaped specifically around financial planning rather than being built as a generic AI writing application.

Ammonite’s founders have professional backgrounds in financial advice and paraplanning, and the Planbot platform reflects the practical requirements involved in turning source information into client facing documentation.

That focus is important for firms evaluating AI tools because report writing involves much more than generating polished text. Templates, structured information, calculations, approved wording, formatting, client communication and internal review can all form part of the workflow.

Planbot is intended to bring those elements together while allowing the firm to retain its own reporting standards.

If you would like to assess how that approach could work with your existing documents, book a Planbot demo and explore the platform using the type of reporting workflow your team already knows.